Best picks · UK edition
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Once more than one person takes bookings, the questions change: can meetings be shared out (round robin), can visitors be routed to the right person, and what does each extra seat cost? The table on this page works out list prices for teams of three and five.
Prices as ofGBP or USD as published
Best for sales and recruiting teams
Calendly
Teams plan with routing and Salesforce and HubSpot sync.
- Free plan
- Yes: 1 event type, 1 calendar
- Entry price
- From $10 per seat/month (annual billing)
US dollars; UK VAT may be added
Best free option for up to four
Setmore
Free for up to four users.
- Free plan
- Yes: up to 4 users
- Entry price
- From $5 per user/month (annual billing)
US dollars; UK VAT may be added
Best for technical teams
Cal.com
Teams plan per user, APIs and self-hosting.
- Free plan
- Yes: 1 user, unlimited event types
- Entry price
- From $12 per user/month (annual billing)
US dollars; UK VAT may be added
Best for HubSpot CRM users
HubSpot Meetings
Free scheduler; round robin on paid plans.
- Free plan
- Yes: free meeting scheduler
- Entry price
- From $15 per seat/month (annual billing)
US dollars; UK VAT may be added
Best if you're on Microsoft 365
Microsoft Bookings
Included with Business Basic and Standard.
- Free plan
- Included in Microsoft 365 Business Basic and Standard; not sold separately
- Entry price
- From $7 per user/month (annual billing)
US dollars; UK VAT may be added
Cheapest per staff member
Zoho Bookings
Basic and Premium per staff member.
- Free plan
- Yes: 1 staff member, 1 event type
- Entry price
- From $6 per staff/month (annual billing)
US dollars; UK VAT may be added
How we chose
We compared every tool we track against these criteria, using each vendor's published prices and features as of 2 November 2026. We haven't run hands-on tests of every tool for this edition; see the methodology.
- Team features: shared calendars, round robin, routing
- Cost for three and five people from published prices
- CRM and calendar integrations
Side by side
| Tool | Best for | Free plan | Entry price | Links |
|---|---|---|---|---|
| Tech-savvy teams, developers and anyone who wants open source or self-hosting | Yes: 1 user, unlimited event types | From $12 per user/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Solo professionals, sales and recruiting teams booking meetings | Yes: 1 event type, 1 calendar | From $10 per seat/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| HubSpot CRM users and sales teams | Yes: free meeting scheduler | From $15 per seat/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Organisations already paying for Microsoft 365 | Included in Microsoft 365 Business Basic and Standard; not sold separately | From $7 per user/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Budget-conscious small businesses and small teams | Yes: up to 4 users | From $5 per user/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Budget small businesses and existing Zoho users | Yes: 1 staff member, 1 event type | From $6 per staff/month (annual billing) US dollars; UK VAT may be added | Review · Visit site |
What it costs for 1, 3 and 5 people
| Tool | Free plan | 1 person | 3 people | 5 people | Basis |
|---|---|---|---|---|---|
| Calendly | Yes: 1 event type, 1 calendar | $10 Standard | $30 Standard | $50 Standard | billed annually |
| Setmore | Yes: up to 4 users | $5 Pro | $15 Pro | $25 Pro | billed annually |
| Cal.com | Yes: 1 user, unlimited event types | $12 Teams | $36 Teams | $60 Teams | billed annually |
| HubSpot Meetings | Yes: free meeting scheduler | $15 Sales Hub Starter | $45 Sales Hub Starter | $75 Sales Hub Starter | billed annually |
| Microsoft Bookings | Included in Microsoft 365 Business Basic and Standard; not sold separately | $7 Microsoft 365 Business Basic (includes Bookings) | $21 Microsoft 365 Business Basic (includes Bookings) | $35 Microsoft 365 Business Basic (includes Bookings) | billed annually |
| Zoho Bookings | Yes: 1 staff member, 1 event type | $6 Basic | $18 Basic | $30 Basic | billed annually |
Monthly list price for the cheapest paid plan that covers that many people, calculated from published per-user, per-staff or per-calendar prices (arithmetic only, no discounts). Tools priced per location or per calendar cost the same within the plan's limits. GBP where the vendor publishes it, otherwise USD. Free plans may cover you instead; see each tool's limits.
Features at a glance
| Tool | Free plan | Payments | SMS reminders | UK/EU data angle | Teams | AI features | Marketplace | Video calls |
|---|---|---|---|---|---|---|---|---|
| Calendly | Yes: 1 event type, 1 calendar | Stripe, PayPal | Not checked | Not checked | Teams plan; routing | Notetaker and Callie AI (Plus plans) | No | Zoom, Teams, Meet |
| Setmore | Yes: up to 4 users | Square, Stripe, PayPal | Pro only | Not checked | Free for up to 4 users | Not checked | No | Zoom |
| Cal.com | Yes: 1 user, unlimited event types | Stripe | Not checked | Self-host for data control | Teams plan | Cal.ai phone agent | No | Zoom |
| HubSpot Meetings | Yes: free meeting scheduler | Not checked | Not checked | Not checked | Round robin (paid) | Not checked | No | Zoom |
| Microsoft Bookings | Included in Microsoft 365 Business Basic and Standard; not sold separately | Limited | Not checked | Not checked | Staff calendars in Microsoft 365 | Not checked | No | Microsoft Teams |
| Zoho Bookings | Yes: 1 staff member, 1 event type | Stripe, PayPal | Not checked | EU data centre option | Priced per staff member | Not checked | No | Zoom |
'Not checked' means our research didn't confirm the feature either way; it doesn't mean the tool lacks it. Features are from vendor pricing pages and documentation as recorded on 2 November 2026.
Questions people ask
What does round robin mean?
Round robin shares incoming bookings across a team, so each person gets a fair share or the first available person takes the meeting. HubSpot offers it on paid plans; Calendly's Teams plan includes routing.
Related
Sources
Prices and features as recorded on 2 November 2026 from these pages (research pass 26 October to 2 November 2026). Prices change: check the vendor's page before you buy. Spotted something out of date? Tell us.
- Calendly: https://calendly.com/pricing
- Calendly: https://calendly.com/help/choose-the-right-calendly-plan-for-your-team
- Setmore: https://www.setmore.com/pricing
- Setmore: https://www.setmore.com/llms.txt
- Cal.com: https://cal.com/pricing
- HubSpot Meetings: https://www.hubspot.com/products/sales/schedule-meeting
- HubSpot Meetings: https://www.hubspot.com/products/sales
- Microsoft Bookings: https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-business-basic
- Zoho Bookings: https://www.zoho.com/bookings/pricing.html