Best picks · UK edition
Disclosure We may earn a commission if you sign up through our links, at no extra cost to you. How we make money. Rankings are never paid for.
A free plan is only useful if its limit is one you won't hit next month. Here are the free plans we track, with the limit that matters for each, and the tools that only offer a trial.
Prices as ofGBP or USD as published
Best free plan for teams at one location
Square Appointments
Unlimited staff at one location; you pay card fees (1.75% in person on Free) rather than a subscription.
- Free plan
- Yes: 1 location, unlimited staff (UK)
- Entry price
- From £29 per location/month
VAT basis not stated
Best free plan for up to four users
Setmore
Free for up to four users; SMS reminders need Pro.
- Free plan
- Yes: up to 4 users
- Entry price
- From $5 per user/month (annual billing)
US dollars; UK VAT may be added
Best free plan for service features
SimplyBook.me
50 bookings a month for one provider.
- Free plan
- Yes: 50 bookings a month, 1 provider
- Entry price
- From $11.90 per month (annual billing)
US dollars; UK VAT may be added
Best free plan for unlimited event types
Cal.com
One user, unlimited event types; open source.
- Free plan
- Yes: 1 user, unlimited event types
- Entry price
- From $12 per user/month (annual billing)
US dollars; UK VAT may be added
Best free plan for one type of meeting
Calendly
One event type and one calendar.
- Free plan
- Yes: 1 event type, 1 calendar
- Entry price
- From $10 per seat/month (annual billing)
US dollars; UK VAT may be added
Free for one staff member
Zoho Bookings
One staff member, one event type.
- Free plan
- Yes: 1 staff member, 1 event type
- Entry price
- From $6 per staff/month (annual billing)
US dollars; UK VAT may be added
Free for one booking page
YouCanBookMe
One calendar, one booking page.
- Free plan
- Yes: 1 calendar, 1 booking page
- Entry price
- From $8.10 per month (annual billing)
US dollars; UK VAT may be added
Free for HubSpot CRM users
HubSpot Meetings
A free meeting scheduler that logs bookings to HubSpot.
- Free plan
- Yes: free meeting scheduler
- Entry price
- From $15 per seat/month (annual billing)
US dollars; UK VAT may be added
How we chose
We compared every tool we track against these criteria, using each vendor's published prices and features as of 2 November 2026. We haven't run hands-on tests of every tool for this edition; see the methodology.
- A free plan with no time limit (trials don't count)
- What the free plan allows: users, bookings, event types, calendars
- What you get without paying: payments, reminders, integrations
Side by side
| Tool | Best for | Free plan | Entry price | Links |
|---|---|---|---|---|
| Tech-savvy teams, developers and anyone who wants open source or self-hosting | Yes: 1 user, unlimited event types | From $12 per user/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Solo professionals, sales and recruiting teams booking meetings | Yes: 1 event type, 1 calendar | From $10 per seat/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| HubSpot CRM users and sales teams | Yes: free meeting scheduler | From $15 per seat/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Budget-conscious small businesses and small teams | Yes: up to 4 users | From $5 per user/month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Service businesses such as salons, clinics, tutors and fitness; EU-friendly | Yes: 50 bookings a month, 1 provider | From $11.90 per month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Salons, barbers, spas and any business taking card payments | Yes: 1 location, unlimited staff (UK) | From £29 per location/month VAT basis not stated | Review · Visit site | |
| Solo professionals, universities and small teams | Yes: 1 calendar, 1 booking page | From $8.10 per month (annual billing) US dollars; UK VAT may be added | Review · Visit site | |
| Budget small businesses and existing Zoho users | Yes: 1 staff member, 1 event type | From $6 per staff/month (annual billing) US dollars; UK VAT may be added | Review · Visit site |
Free plan limits compared
| Tool | Free plan limit | When you outgrow it |
|---|---|---|
| Square Appointments | Yes: 1 location, unlimited staff (UK) | From £29 per location/month VAT basis not stated |
| Setmore | Yes: up to 4 users | From $5 per user/month (annual billing) US dollars; UK VAT may be added |
| SimplyBook.me | Yes: 50 bookings a month, 1 provider | From $11.90 per month (annual billing) US dollars; UK VAT may be added |
| Cal.com | Yes: 1 user, unlimited event types | From $12 per user/month (annual billing) US dollars; UK VAT may be added |
| Calendly | Yes: 1 event type, 1 calendar | From $10 per seat/month (annual billing) US dollars; UK VAT may be added |
| Zoho Bookings | Yes: 1 staff member, 1 event type | From $6 per staff/month (annual billing) US dollars; UK VAT may be added |
| YouCanBookMe | Yes: 1 calendar, 1 booking page | From $8.10 per month (annual billing) US dollars; UK VAT may be added |
| HubSpot Meetings | Yes: free meeting scheduler | From $15 per seat/month (annual billing) US dollars; UK VAT may be added |
Features at a glance
| Tool | Free plan | Payments | SMS reminders | UK/EU data angle | Teams | AI features | Marketplace | Video calls |
|---|---|---|---|---|---|---|---|---|
| Square Appointments | Yes: 1 location, unlimited staff (UK) | Square payments (built in) | Not checked | Not checked | Unlimited staff on Free (1 location) | Not checked | Reserve with Google | Not checked |
| Setmore | Yes: up to 4 users | Square, Stripe, PayPal | Pro only | Not checked | Free for up to 4 users | Not checked | No | Zoom |
| SimplyBook.me | Yes: 50 bookings a month, 1 provider | Stripe, PayPal; POS | SMS and WhatsApp | EU company (GDPR) | Providers by plan | Not checked | No | Zoom |
| Cal.com | Yes: 1 user, unlimited event types | Stripe | Not checked | Self-host for data control | Teams plan | Cal.ai phone agent | No | Zoom |
| Calendly | Yes: 1 event type, 1 calendar | Stripe, PayPal | Not checked | Not checked | Teams plan; routing | Notetaker and Callie AI (Plus plans) | No | Zoom, Teams, Meet |
| Zoho Bookings | Yes: 1 staff member, 1 event type | Stripe, PayPal | Not checked | EU data centre option | Priced per staff member | Not checked | No | Zoom |
| YouCanBookMe | Yes: 1 calendar, 1 booking page | Stripe | Not checked | UK company | Team plan | Not checked | No | Zoom |
| HubSpot Meetings | Yes: free meeting scheduler | Not checked | Not checked | Not checked | Round robin (paid) | Not checked | No | Zoom |
'Not checked' means our research didn't confirm the feature either way; it doesn't mean the tool lacks it. Features are from vendor pricing pages and documentation as recorded on 2 November 2026.
Questions people ask
Which booking systems have no free plan?
Of the tools we track, Acuity Scheduling, Fresha, SavvyCal and Motion offer free trials instead of free plans. Vagaro, Mindbody, Booksy, Jane and Chili Piper don't have a free plan either.
Is Fresha free?
Not any more. Fresha used to be free; it now offers a 7-day trial and paid plans, and charges 20% on new clients from its marketplace.
Related
Sources
Prices and features as recorded on 2 November 2026 from these pages (research pass 26 October to 2 November 2026). Prices change: check the vendor's page before you buy. Spotted something out of date? Tell us.
- Square Appointments: https://squareup.com/gb/en/appointments/pricing
- Setmore: https://www.setmore.com/pricing
- Setmore: https://www.setmore.com/llms.txt
- SimplyBook.me: https://simplybook.me/en/pricing
- Cal.com: https://cal.com/pricing
- Calendly: https://calendly.com/pricing
- Calendly: https://calendly.com/help/choose-the-right-calendly-plan-for-your-team
- Zoho Bookings: https://www.zoho.com/bookings/pricing.html
- YouCanBookMe: https://support.youcanbook.me/hc/en-us/articles/17321826442007-YouCanBookMe-Pricing
- HubSpot Meetings: https://www.hubspot.com/products/sales/schedule-meeting
- HubSpot Meetings: https://www.hubspot.com/products/sales